Privacy Policy

Overview

This Privacy Policy applies to information collected through the WHIP Women website and related online forms operated by WHIP WOMEN LLP.

By using this website or submitting information through a form, you acknowledge that your information may be handled in accordance with this Privacy Policy.

Information We May Collect

Depending on how you use the website, we may collect information that you voluntarily provide as well as limited technical information generated when you visit the website.

Information you provide may include:

• Name
• Email address
• Phone number
• Organisation or company name
• Professional category
• Location
• Enquiry type
• Messages submitted through contact forms
• Product-related enquiry information
• Newsletter preferences
• Career or recruitment information
• Resume or CV information
• Any other information you choose to provide

Technical information may include:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Approximate visit duration
• Referring website or source
• Cookie or analytics information

How We May Use Your Information

Information collected through this website may be used for legitimate business and communication purposes, including:

• Responding to enquiries
• Providing requested product or company information
• Responding to business or partnership enquiries
• Managing recruitment applications
• Sending newsletters where consent has been provided
• Improving website functionality and user experience
• Understanding website usage
• Maintaining website security
• Complying with applicable legal or regulatory requirements
• Maintaining appropriate business records

Contact, Product and Business Enquiry Forms

When you submit a form on the WHIP Women website, the information you provide may be used to understand your request and respond to your enquiry.

Depending on the nature of your enquiry, your information may be shared internally with the appropriate team responsible for general enquiries, products, healthcare information, partnerships, careers, media or other business matters.

Please avoid submitting unnecessary sensitive personal or medical information through general contact forms.

Newsletter and Marketing Communications

If you choose to subscribe to WHIP Women communications, we may collect information such as your name, email address, professional category and communication preferences.

You may unsubscribe from marketing or newsletter communications at any time by using the unsubscribe option included in the communication or by contacting us.

Recruitment and Career Information

If you apply for a role, internship, return-to-work initiative, fresh talent programme or other career opportunity, we may collect information relevant to evaluating your application.

This may include:

• Name and contact information
• Resume or CV
• Education
• Employment history
• Experience
• Skills
• Cover note
• Preferred department or role
• Other information voluntarily submitted

Recruitment information should be accessed only by individuals involved in the relevant recruitment or administrative process.

Cookies and Analytics

The website may use cookies or similar technologies to support website functionality, remember preferences, understand website usage and improve performance.

Cookies may include:

• Essential website cookies
• Preference cookies
• Analytics cookies
• Security-related cookies
• Third-party cookies where applicable

Where required, visitors should be provided with appropriate cookie controls or consent options.

Third-Party Services and Processors

WHIP Women may use third-party service providers to operate or support parts of the website and its related services.

Examples may include:

• Website hosting providers
• Email service providers
• Newsletter platforms
• Analytics providers
• Form-processing services
• Cloud storage providers
• Recruitment or application tools
• Security and spam-prevention services

Before publishing this policy, this section should be updated to reflect the actual services used by the website.

Data Retention

Personal information should be retained only for as long as reasonably necessary for the purpose for which it was collected, to meet business requirements, or to comply with applicable legal, regulatory or record-keeping obligations.

Different categories of information may require different retention periods.

Data Security

WHIP Women intends to use reasonable administrative, technical and organisational measures designed to protect information against unauthorised access, misuse, alteration, loss or disclosure.

However, no internet-based system can guarantee absolute security. Visitors should therefore use appropriate care when submitting information online.

Your Privacy Rights

Subject to applicable law and the circumstances of your request, you may contact us regarding personal information associated with you.

Requests may include:

• Requesting access to personal information
• Requesting correction of inaccurate information
• Requesting deletion where applicable
• Withdrawing communication consent
• Updating newsletter preferences
• Raising a privacy concern

WHIP Women may need to verify a request before taking action.

Children’s Privacy

The WHIP Women corporate website is not intended to knowingly collect personal information from children through general website forms.

If a parent or guardian believes that personal information relating to a child has been submitted through the website, they may contact us so the matter can be reviewed.

External Websites and Links

The WHIP Women website may contain links to external websites or third-party resources.

WHIP Women is not responsible for the privacy practices, security, content or availability of third-party websites. Visitors should review the privacy policies of external websites separately.

Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes to the website, business activities, technology, legal requirements or privacy practices.

The latest version will be published on this page together with the updated revision date.